How to use the Nextcloud client

Nextcloud clients for desktop and mobile devices enable automatic syn­chro­niza­tion of files and di­rec­to­ries. To do this, store your data in a local folder and keep both local and server-side Nextcloud files up to date on all linked devices. Syn­chro­niz­ing shared and processed data is always secure and encrypted, thanks to the highest data pro­tec­tion standards.

What is the Nextcloud client?

The cloud and col­lab­o­ra­tion software Nextcloud offers self-hosting solutions and private cloud computing for private and business use. With a dedicated Nextcloud server, companies can rest assured that their project and business data won’t fall into the hands of third parties, thanks to high data pro­tec­tion standards. Automatic syn­chro­niza­tion between local files and the cloud server also supports security, flex­i­bil­i­ty, and pro­duc­tiv­i­ty. This guar­an­tees that all parties involved always have access to the latest version of a file, re­gard­less of device and location.

To support this, Nextcloud offers Nextcloud clients for desktop and mobile devices. The clients can be installed for free on any number of devices in just a few steps and linked to the Nextcloud server. These desktop and mobile clients belong to a family of practical Nextcloud apps like Nextcloud Talk for video and audio con­fer­enc­ing. It’s also one of the most useful col­lab­o­ra­tion tools by a non-com­mer­cial cloud software.

What features does the Nextcloud client offer?

Nextcloud’s desktop client au­to­mat­i­cal­ly syn­chro­nizes files for personal and business use – whether documents, images, or entire folders and sub­fold­ers. You can choose whether you want to download or store all or only selected files from your Nextcloud server locally. But you can also syn­chro­nize via “Virtual Files”. Here, files aren’t down­loaded im­me­di­ate­ly. Instead, the client creates a local link to server files, saving storage space. Only when necessary is the file down­loaded locally.

The Nextcloud desktop client includes these features:

• Automatic file syn­chro­niza­tion between local devices including Nextcloud folders and servers
• Actions like modifying, adding, or deleting files and folders are syn­chro­nized with the Nextcloud server when connected to the internet
• Option to specify which files and folders you want to syn­chro­nize
• Local downloads of all or selected files off the Nextcloud server or on-demand access to server files via “Virtual Files”
• By right-clicking, files can be easily shared with other users via the file manager (via link or email)
• Receive no­ti­fi­ca­tions when users make changes or comment on synced files and shared files
• Option to be notified when someone adds large sub­fold­ers
• Syn­chro­niza­tion can be stopped, paused, or started at any time
• Nextcloud user server data can be cleaned up at any time
• Event log to keep track of all actions and changes
• Multiple Nextcloud accounts via different Nextcloud servers can be included in the syn­chro­niza­tion
• Clear display of available and used cloud storage

What are the ad­van­tages of the Nextcloud desktop client?

With a Nextcloud client, you can stay up to date on your computer, laptop, or mobile device. You and au­tho­rized users will always have the latest file version on the Nextcloud server and in the local Nextcloud folder.

Here’s an overview of the ad­van­tages offered by the Nextcloud client for desktop:

• Thanks to the automatic syn­chro­niza­tion of changes and edits to files and documents, au­tho­rized users always have up-to-date file versions
• Flexible team and project col­lab­o­ra­tion, since working on files isn’t limited to browsers and Nextcloud servers
• The transfer of syn­chro­nized or shared files is end-to-end encrypted via a dedicated Nextcloud server
• Files and metadata aren’t shared with third parties or unau­tho­rized persons
• Op­tion­al­ly, new files can be down­loaded au­to­mat­i­cal­ly from the server or syn­chro­nized in a memory-saving way with “Virtual Files”
• See when changes are made to a file with a no­ti­fi­ca­tion or warning or via the activity log
• Easy in­te­gra­tion of the file manager makes it easy to share and col­lab­o­rate on files with others
• The comment function enables efficient teamwork, re­gard­less of location and devices
• The desktop client is free

Where can you download the Nextcloud desktop client?

The Nextcloud client for desktop and mobile devices can be down­loaded directly from the Nextcloud website. You can choose between clients for Windows, Mac, and Linux or for mobile operating systems like Android and iOS. The download only takes a few minutes and is com­plete­ly free. However, syn­chro­niza­tion requires a Nextcloud account or access to a Nextcloud server. In the example below, we’ll show you how to install the desktop client for Windows.

In­stalling the Nextcloud client

Complete these steps to install the Nextcloud desktop client:

Step 1: Download the desktop client from the Nextcloud website. Start the in­stal­la­tion by double-clicking on the in­stal­la­tion file and select “Run” in the next window. Confirm the in­stal­la­tion with “Yes” if Windows asks for con­fir­ma­tion.

Step 2: You’ll now see the desktop client’s in­stal­la­tion wizard. Start the in­stal­la­tion with “Next”.

Step 3: Choose between different in­stal­la­tion options. It’s a good idea to accept the default settings. To do this, go to “Install”. The in­stal­la­tion may take a few minutes. Once the in­stal­la­tion is complete, click “Next” and “Finish”.

Step 4: You can now choose between different in­stal­la­tion options. Again, default settings are rec­om­mend­ed.

Configure the Nextcloud client

Once you’ve suc­cess­ful­ly installed the Nextcloud client, it will open au­to­mat­i­cal­ly. If the client menu doesn’t open au­to­mat­i­cal­ly, you can find it via Windows Search or the desktop shortcut.

Complete these steps to configure the desktop client as needed:

Step 1: If you already have your own Nextcloud server, go to “Log in”. Al­ter­na­tive­ly, go to “Sign up with provider” for managed cloud hosting via a Nextcloud provider. Enter your access data or the server address including access data.

Step 2: If you choose “Log in”, you’ll be asked for the address of the Nextcloud server in the next window. Enter the URL of your Nextcloud server. Then go to “Log in” and enter your login data con­sist­ing of your username or email and password.

Step 3: Confirm your login and which server files you want to syn­chro­nize with the client via “Grant access”.

Step 4: Now configure details like the desired location of your Nextcloud files. You can choose a local default folder for the synced files or a local Nextcloud folder. Choose “Select items to syn­chro­nize” to pick the files you want to syn­chro­nize from the server. Among other things, you can specify that you must first approve syn­chro­niza­tion for new, very large folders.

Step 5: To start the syn­chro­niza­tion for the first time, click on “Connect”. Once complete, check whether all items are listed in the syn­chro­niza­tion folder.

Nextcloud client user interface

The interface provides plenty of features to customize your sync settings, share files, and open other Nextcloud apps. In addition to the desktop app, all Nextcloud client features are also available in the browser. Some submenus of the desktop client are only displayed in the browser, like “Activity” (as of August 2023, Desktop Client for Windows). Here are some of the Nextcloud client’s most important features:

• The nav­i­ga­tion bar can be used to access functions and apps like Nextcloud Files, Nextcloud Talk, or Nextcloud Calendar, no matter which submenu you’re in.

• The share function lets you to share files with others or be notified when others share a file. For a folder or file, click on the three dots “…” in the context menu on the right. Here you’ll find the share window. You can share files via link or email, add users for shared file, set an ex­pi­ra­tion date, or unshare.

• In the Activity tab in the client (lightning bolt icon), you’ll find an activity log that documents actions like current or past calls or file changes. You can respond to actions and no­ti­fi­ca­tions, or join ongoing calls. In the desktop client, you can access the “Activity Menu” via the three dots on the right side of the nav­i­ga­tion bar. A browser window will open dis­play­ing the ac­tiv­i­ties.

• The storage overview tells you how much space is used. You can find this view via the nav­i­ga­tion bar by clicking on the arrow next to their profile on the left.

• Use Advanced Settings to specify which files you don’t want to sync. You can access this menu via the nav­i­ga­tion bar on the left side of your profile.

Which operating systems support the Nextcloud client?

For desktop use, Nextcloud currently offers clients for the following operating systems:

• Windows 10 (64 bit)
• macOS 10.14+ (64 bit, universal)
• Linux AppImage
• Mac OS 10.10+ (legacy)

To install a suitable desktop client, you need ad­min­is­tra­tive rights and access data. The in­stal­la­tion of the client takes only 228 megabytes, but you should also consider having enough local storage space for data to be syn­chro­nized.

What are the ad­van­tages of Nextcloud’s mobile client?

Would you like to have con­tin­u­ous access to Nextcloud data from your computer, laptop, and mobile devices? Nextcloud offers mobile apps like Nextcloud Files and Nextcloud Talk for iOS, Android, or as an APK download. With Files, you can syn­chro­nize files between your mobile device and the Nextcloud server and can make real-time file changes. Users can add notes, share files, and track changes.

Both iOS and Android clients stay up to date with the latest mobile operating system and enable networked col­lab­o­ra­tion with real-time syn­chro­niza­tion. Available mobile apps for Nextcloud can also be found on the in­stal­la­tion page for mobile and desktop clients.