For many companies, using a file server is worth considering for a range of reasons. First, there is of course the advantage of centrality which ensures each authorized network participant can access the stored files. This makes shared working possible on these files. Conflicts between different versions of a document can be practically ruled out, as certain actions – such as editing or deleting – are blocked for other users as soon as you open a file. If users have to share the desired files on their own system instead, or transmit them using removable media, this would be considerably more time-consuming and cumbersome – and it would most likely result in different file versions.
Another key advantage of using file servers is that it relieves the strain on client resources. With the exception of personal documents, essentially all business files and backups can be stored on the file server, depending on how the company wishes to use the file repository. And with the right organization (comprising directories, folders, etc.) users automatically have a much better overview of the entire file inventory.
If the file server is configured for remote access over the internet, the files are also accessible on the go – much like an online storage service. But unlike a cloud solution, the company retains control of the files and their security at all times. This represents a clear advantage over third-party solutions.
Summary of file server advantages:
- Easy organization of the entire file inventory
- High degree of clarity
- Convenient file sharing
- Collaboration without version conflicts
- Relief of client computers (almost unlimited storage possible)
- Remote access via WebDAV, (S)FTP, or SCP possible
- Data protection and security in your own hands